5 Tips For Effective Time Management

Time is a very precious commodity for everybody, no matter what your profession. It does not matter whether you are doing a salaried job or running a business; effective time management skills will ensure that you do your work properly and emerge successful in all your endeavors.
There is a Chinese proverb that asks about the only commodity which is equally distributed among a billionaire and a pauper on the street. Have you guessed the answer? 24 hours of time of course! That is the only thing that is common among royalty and the common public. This is why it is very important to learn effective time management tips.
Most people understand the urgency of this situation and respond to it effectively. However, other people freak out and suffer from a perennial shortage of time. The situation is not so difficult to handle, however. This is because you can work effectively, productively and absolutely stress free if you manage your time properly.

Here are five of the most important tips for effectively managing your time:

1. Have an Accurate Comprehension of your Goals:
It is very important that you have an accurate understanding of your goals. This is because there are a lot of activities that need to be done in every business and you need to filter out the important tasks from the activities that are potential time wasters.
In other words, you need to understand which activities are generating more income and which tasks are not giving any output. Then, once you have classified the workload, you need to give more importance to those items that are giving more output whereas all over tasks can be put on the backburner.

Thus, you need to spend some time in sorting and filtering your tasks for the entire day as this will give you the push that is required in order to do your work efficiently and effectively and get you the success you truly deserve.

2. Give Priority to the Most Important Things:
In this section, we can take the help of Stephen Covey who in his path breaking book First Things First tells us the secret to giving priority to the most important work. He classifies the activities and tasks of the day into four sections that help you organize your work in the proper order .Let us now proceed to discuss these four sections:
3A) Important and Urgent:
These are the tasks that must be given the most importance and urgency. Ensure that there is no delay in this work and that you complete these tasks right away without further ado.

B) Important but Not Urgent:
These are basically tasks that appear to be important on the surface exterior. However, once you delve deep into the work, you examine the tasks closely and realize that they are not really that important. So you need to keep these tasks in the backburner but ensure that they are not completely forgotten as they are still important, nevertheless.

 C) Urgent but Not Important:
These are tasks that make the most noise by demanding your full attention, but once they are done; you realize that they are have little lasting value and hence, are not that important. In other words, these activities can be delegated to others who can take care of it and save your precious time.

D) Not Urgent and Not Important:
These are the most low priority tasks that are not urgent and not important and can be done later. This is because these tasks just give the illusion of being busy and are best kept on the backburner so that they can be done later.
Every day before you begin work, make a list of four important and urgent tasks that must be done immediately. As you finish each activity, cross off the items on the list so that you get a sense of satisfaction that the work has been done and you finish your responsibilities completely.

3. Just Say No:
Don’t feel tempted to say Yes to every request that comes your way. You need to have the courage to say No to unimportant tasks. If you don’t do so, then it will have a detrimental effect on your work.
4. Plan Meticulously:   
You need to plan meticulously so that the work for the entire day has been planned.This will save your time in the long run.If you don’t plan properly,then there will be a lot of chaos and confusion that will eat away your productive time.

5. Eliminate Distractions:
In the modern technological age, the excessive use of social media and smart phones has filled our lives with distractions that disturb us in our work. No matter how useful technology may be, the excessive use of them will surely hamper our productivity.

Thus, in this way, you need to incorporate these tips to your daily schedules in order to have better and more effective time management skills. This will surely make you more successful and professional in your chosen career.


How Do You Know If This Job is Right For You

It is a well known fact that many people are not happy with their jobs. There is no dearth of people who whine and moan about their jobs. But the best part about this fact that it more perceived than real. Now what do we mean by that?

What we mean to say is the fact that most people have a very negative view of their jobs and it’s not their fault. Anybody can be a victim of negative thinking and blaming yourself for it never helped anybody.

Now the only way we can solve this problem is by having a more objective view of our jobs. This can be done in a very easy way by simply following a simple exercise. Let us now proceed to the course of action that can help decipher if your job is the right one for you.

2The Method Of Finding Out if You Love Your Job:

What you need to do is maintain a work diary for two weeks of your working hours. In this session, you enlist each task that you do in your work and then rate in on a scale of 1 to 10 as to how much you enjoy it. You can also add comments to the ratings that say why you liked or disliked a particular activity.

Now this reflective exercise will make it clear as to what parts of your job you like and how much percentage of it you don’t like. You will surely be surprised with this objective analysis of your results that makes it difficult for you to hate your work totally.

If you like your job but just hate the idea of your profession, then this analytical exercise will surely open your eyes to this reality.

How to Know if You Are in the Right Job:

You just need to follow the following steps to know if you are in the right job:

  1. What is your personal opinion about your job? If you are asked if you love your job, how would you answer?
  2. Increase Your Awareness: Do you moan and whine to people about how much you hate your job or are you more satisfied?
  3. Enlist all the aspects and qualities that you love about your job. Give a lot of time and effort in finding out the things that you love doing in your job.
  4. Acknowledge that no job will be perfect. There will always be certain aspects of your job that you hate doing.
  5. Follow the reflective exercise of maintaining a work diary as mentioned above and check the results after two weeks.
  6. Reflect on the fact about your unique skills and if your job gives you the scope to utilize the skills that you have.
  7. Once you complete this process, you will be able to identify your results as follows:
  8. You actually love your job but keep focusing on the negative bits that makes you suffer from job depression.
  9. You only like certain aspects of your job but there are more negatives than positives.
  10. You hate more than 70 percent of your tasks that signify that you are in the wrong job.

1If you selected Option B or C, then this job is not for you; however, if you have selected Option A, then rest assured that you are in the right job. The solution for people who have chosen Option A is to focus on those parts of the work that you love and decrease the parts that you hate. This will make you love your job and will make you realize that how much you really cherish it.

Now, the main question that arises is that why do people fall more under Category A than Category B or C? The answer to this question can be explained in three parts. They are explained as follows:

  • Distortion: This means that people feel that they are under performing and have a persistent fear that they will be fired because of their incapability. However, evidence does not support this case which shows that they are distorting the reality.
  • Deletion: In this case, people focus only on the negative parts of their job and ignore the positive ones. This means that they are deleting the enjoyable parts of their jobs.
  • Generalization: Here, people hate the idea of their jobs but not really the tasks of the job. They are generalizing the negative ideas they have.

Thus, we see that the job is the right one for you if you fall in any one of these categories and you need to change your perception of your job in order to have a more meaningful career. Once you change your perception of your profession, you will realize how much you love it and will cherish your job forever!