Time is a very precious commodity for everybody, no matter what your profession. It does not matter whether you are doing a salaried job or running a business; effective time management skills will ensure that you do your work properly and emerge successful in all your endeavors.
There is a Chinese proverb that asks about the only commodity which is equally distributed among a billionaire and a pauper on the street. Have you guessed the answer? 24 hours of time of course! That is the only thing that is common among royalty and the common public. This is why it is very important to learn effective time management tips.
Most people understand the urgency of this situation and respond to it effectively. However, other people freak out and suffer from a perennial shortage of time. The situation is not so difficult to handle, however. This is because you can work effectively, productively and absolutely stress free if you manage your time properly.
Here are five of the most important tips for effectively managing your time:
1. Have an Accurate Comprehension of your Goals:
It is very important that you have an accurate understanding of your goals. This is because there are a lot of activities that need to be done in every business and you need to filter out the important tasks from the activities that are potential time wasters.
In other words, you need to understand which activities are generating more income and which tasks are not giving any output. Then, once you have classified the workload, you need to give more importance to those items that are giving more output whereas all over tasks can be put on the backburner.
Thus, you need to spend some time in sorting and filtering your tasks for the entire day as this will give you the push that is required in order to do your work efficiently and effectively and get you the success you truly deserve.
2. Give Priority to the Most Important Things:
In this section, we can take the help of Stephen Covey who in his path breaking book First Things First tells us the secret to giving priority to the most important work. He classifies the activities and tasks of the day into four sections that help you organize your work in the proper order .Let us now proceed to discuss these four sections:
A) Important and Urgent:
These are the tasks that must be given the most importance and urgency. Ensure that there is no delay in this work and that you complete these tasks right away without further ado.
B) Important but Not Urgent:
These are basically tasks that appear to be important on the surface exterior. However, once you delve deep into the work, you examine the tasks closely and realize that they are not really that important. So you need to keep these tasks in the backburner but ensure that they are not completely forgotten as they are still important, nevertheless.
C) Urgent but Not Important:
These are tasks that make the most noise by demanding your full attention, but once they are done; you realize that they are have little lasting value and hence, are not that important. In other words, these activities can be delegated to others who can take care of it and save your precious time.
D) Not Urgent and Not Important:
These are the most low priority tasks that are not urgent and not important and can be done later. This is because these tasks just give the illusion of being busy and are best kept on the backburner so that they can be done later.
Every day before you begin work, make a list of four important and urgent tasks that must be done immediately. As you finish each activity, cross off the items on the list so that you get a sense of satisfaction that the work has been done and you finish your responsibilities completely.
3. Just Say No:
Don’t feel tempted to say Yes to every request that comes your way. You need to have the courage to say No to unimportant tasks. If you don’t do so, then it will have a detrimental effect on your work.
4. Plan Meticulously:
You need to plan meticulously so that the work for the entire day has been planned.This will save your time in the long run.If you don’t plan properly,then there will be a lot of chaos and confusion that will eat away your productive time.
5. Eliminate Distractions:
In the modern technological age, the excessive use of social media and smart phones has filled our lives with distractions that disturb us in our work. No matter how useful technology may be, the excessive use of them will surely hamper our productivity.
Thus, in this way, you need to incorporate these tips to your daily schedules in order to have better and more effective time management skills. This will surely make you more successful and professional in your chosen career.